What are Total Hours?

1. In the Main Navigation menu, open the Daily Procedures folder.
2. Click on the Total Hours page.

1. Summary Bar

• • Total Hours – Total recorded time from the Punches and Hours pages.
  • Hours Paid – Total hours the employee will be paid for.
  • Hours Unpaid – Total hours the employee will not be paid.
  • Employee Number – Assigned employee number.
  • Badge Number – Employee’s badge number if hardware clocks are in use.
  • Approvals – Status of employee and supervisor approvals.

2. Total Hours – Employee’s total hours.

Below is a list of the fields that may be seen on the main Total Hours page.

1. Display – Changes the display of the hours. Select from the following options:

• • Combine by Pay Type – Combines hours by Pay Type.

• • Daily by Organization Level – Daily hours by Organization Level Item.

• • Daily Summary –Hour totals by day separated by Pay Type and Shift.

• • Detail View – Hour calculations for each day of the week.

• • Summary by Organization Level – Total hours by Organization Level Item for the entire pay period.

• • Weekly Summary – Total hours by week.

• • Weekly Summary by Pay Type – Hours by week, broken out by Pay Type.

2. Time Format – Display the time in Hours and Minutes or in Decimal

When clicked, the Show Time as of Now button will recalculate the hours to display up-to-the-minute totals. This is helpful if the employee is in the middle of a time block as it displays the totals as if the employee were to punch out at that moment.

Once clicked, the button will update to Deactivate Time as of Now . If clicked, it will reset the display to show totals as of the last full time block.

An employee’s timesheet can be approved from the Total Hours page. In general:

• Timesheets should not be approved until all time has been entered for the pay period. When paying current, time may also need to be approved prior to exporting data for payroll.
• Timesheets can only be approved for the current pay period.
• Approving a timesheet will lock it down, preventing any further edits by the approver unless unapproved.
• Depending on company set up, timesheets may need to be approved by employees as well as supervisors.
  • When both employees and supervisors must approve time, the order in which the approvals must occur is based on company set up.
  • Supervisors System Administrators can often approve for an employee in case of absence. System Administrators will have access to approve for anyone in the TimeStar system. An audit log is kept of each approval.
• Should a supervisor wish to approve many timesheets at once, see “Approvals” for reference.

Employee Approval

To make an employee approval from the Total Hours page, follow the steps below:

1. Click the Employee Approve button.

A confirmation message displays.

• Click OK.

Once clicked, the button will either no longer be available, or will change to Employee Unapprove depending on company setup and individual security. Should a timesheet need to be unapproved and the security of an individual dictates that they are unable to do so, those above them in the chain of command will often have the access to complete the unapproval.

Supervisor Approval

To make a supervisor approval from the Total Hours page, follow the steps below:

1. Click the Supervisor Approve button.

A confirmation message displays.

• Click OK.

Once clicked, the button will either no longer be available, or will change to Supervisor Unapprove depending on company setup and individual security. Should a timesheet need to be unapproved and the security of an individual dictate that they are unable to do so, those above them in their chain of command will often have the access to complete the unapproval.